2018 Monthly Collection Maintenance Reports (Run the 2nd week in the month)

These reports are to be run the 2nd week of the month.   Make sure you select regular and floating materials.

Please withdraw items by stamping them and sending the  record set to *RSUpdates.

If you are unable to find them, please mark them missing.  The easiest way to do this is to create a record set from the report and then follow the instructions below:

Once you have pulled all the items from the shelves, send an email to *RSUpdates and ask them to mark all the items missing in the original record set.

Create a new record set using the pulled materials and send another email to *RSUpdates asking them to withdraw the items in the record set.

Tech Services will delete the record sets upon completion.  If you have any questions, please contact Elissa Cadillic.

Monthly list:

February  – AV Clean Up: Low Circulation CDs and DVDs

Output and Filter tips for CDs and DVDs with Low Circulation

Screenshot Output and Filter Tips for CDs and DVDs with Low Circulation

Reason: Identify & Remove AV items with low demand; Update catalog if items not found on shelf.

Action: If found, consider weeding the item to make space for in demand titles. Create a display to promote the item or contact Collection Development about moving shared item to another location. If NOT found update item status to Missing.


March  – Adult, Teen, and Juvenile Nonfiction in call numbers A, U, V, Z

Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers A_AZ over 4 years no circ

Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers U_UZ over 4 years no circ

Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers V_VZ over 4 years no circ

Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers Z_ZZ over 4 years no circ

Screenshot Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers A_AZ over 4 years no circ

Screenshot Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers U_UZ over 4 years no circ

Screenshot Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers V_VZ over 4 years no circ

Screenshot Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers Z_ZZ over 4 years no circ

Reason: To identify out of date, ephemeral, rarely used items to be removed or replaced in the collection.  To identify missing items and update catalog holdings.  To review collection for out of date content and information.

Action:  Update catalog for items not found, remove items no longer in demand, replace missing items in monthly request cart, and replace out of date material with new material in monthly request cart.


April  – Juvenile Holiday, Career, Vocational, and Test Prep

Output and Filter tips for weeding Juvenile Holiday over 4 years no circ

Output and Filter tips for weeding Career Vocational_Test Prep

Screenshot Output and Filter tips for weeding Juvenile Holiday over 4 years no circ

Screenshot Output and Filter tips for weeding Career Vocational_Test Prep

Reason: To identify out of date, ephemeral, rarely used items to be removed or replaced in the collection.  To identify missing items and update catalog holdings.  To review collection for out of date content and information.

Action:  Update catalog for items not found, remove items no longer in demand, replace missing items in monthly request cart, and replace out of date material with new material in monthly request cart.


May  – Adult Mystery Low Lifetime use, Adult Mystery High Lifetime use, Juvenile Easy Book,and Juvenile Early Chapter High Lifetime Use and over 4 years no circulation

Output and Filter tips for weeding Adult Mystery with Low Circulation

Output and Filter tips for weeding Adult Mystery with High Circulation

Output and Filter tips for weeding High Circ Juvenile Easy Book and Early Chapter

Output and Filter tips for weeding Juvenile Easy Book and Early Chapter over 4 years no circ

Screenshot Output and Filter tips for weeding Adult Mystery with Low Circulation

Screenshot Output and Filter tips for weeding Adult Mystery with High Circulation

Screenshot Output and Filter tips for weeding High Circ Juv Easy Book and Early Chapter

Screenshot Output and Filter tips for weeding Easy Book and Early Chapter over 4 years no circ

Reason: To identify out of date, ephemeral, rarely used items to be removed or replaced in the collection.  To identify missing items and update catalog holdings.  To review collection for popular material in poor physical condition in need of replacement.

Action: Update catalog for items not found, remove items no longer in demand, replace missing items in monthly request cart, and replace out of date material with new material in monthly request cart. Order replacement and/or duplicate copies of most popular titles.


June  – AV Clean Up: High Circulation CDs and DVDs

Output and Filter tips for CDs and DVDs with High Circulation

Screenshot Output and Filter Tips for CDs and DVDs with High Circulation

Reason: To identify missing items and update catalog holdings.  To review collection for material in poor physical condition. To replace and remove worn and damaged items before patrons borrow them.  To create shelf space for new AV material.

Action:  Weed material that is scratched, damaged, or generally in bad condition.  Contact *Avfloating to suggest replacement orders of popular material in bad condition, especially for last copy.  Pull DVD case artwork to send into Collection Development for suggested replacement.


July  – Adult, Teen, and Juvenile Nonfiction in call number R

Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers R_RZ over 4 years no circ

Screenshot Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers R_RZ over 4 years no circ

Reason: To identify out of date, ephemeral, rarely used items to be removed or replaced in the collection.  To identify missing items and update catalog holdings.  To review collection for out of date content and information.

Action:  Update catalog for items not found, remove items no longer in demand, replace missing items in monthly request cart, and replace out of date material with new material in monthly request cart.


August  – Adult, Teen, and Juvenile Reference

Output and Filter tips for Reference created 10 or more years ago

Screenshot Output and Filter tips for Reference created 10 or more years ago

Reason:  Review collection for out of date and incorrect information

Action:  Update catalog for items not found. Replace out of date material with new editions or alternate books in Monthly Shared Cart.


September  – Adult, Teen, and Juvenile Nonfiction in call number Q

Screenshot Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers Q_QZ over 4 years no circ

Output and Filter tips for weeding Adult Teen Juv Nonfiction in call numbers Q_QZ over 4 years no circ

Reason: To identify out of date, ephemeral, rarely used items to be removed or replaced in the collection.  To identify missing items and update catalog holdings.  To review collection for out of date content and information.

Action:  Update catalog for items not found, remove items no longer in demand, replace missing items in monthly request cart, and replace out of date material with new material in monthly request cart.


October– Juvenile Picture Books, Juvenile Concept, and Adult ESL and Literacy

Reason:  To identify out of date, ephemeral, rarely used items to be removed or replaced in the collection.  Identify missing items and update catalog holdings.  To review collection for popular material in poor physical condition and in need of replacement.

Action:  Update catalog for items not found.  Replace missing items in monthly request cart.  Replace worn, damaged, and grubby material with new copies in the monthly request cart. Review popular Authors and select new readalikes in monthly carts or from shared collection. Use Novelist to become familiar with similar authors/titles to recommend to your patrons.


November – Adult, Teen, and Juvenile Fiction Low Lifetime use, and Adult, Teen, and Juvenile Fiction High Lifetime use

Output and Filter tips for weeding Adult Teen Juv Fiction with High Circulation

Screenshot Output and Filter tips for weeding Adult Teen Juv Fic with Low Circulation


December  – AV Clean Up: High Circulation CDs and DVDs

Output and Filter tips for CDs and DVDs with High Circulation

Screenshot Output and Filter Tips for CDs and DVDs with High Circulation

Reason: To identify missing items and update catalog holdings.  To review collection for material in poor physical condition. To replace and remove worn and damaged items before patrons borrow them.  To create shelf space for new AV material.

Action:  Weed material that is scratched, damaged, or generally in bad condition.  Contact *Avfloating to suggest replacement orders of popular material in bad condition, especially for last copy.  Pull DVD case artwork to send into Collection Development for suggested replacement.