Floating materials offer staff the ability to quickly and easily build collections in response to patron interests and needs. To make the most of floating collections at the BPL, it is essential that all staff work together to share and redistribute floating items. It is important staff promptly shelve returned floating items.
Follow the procedures below to redistribute unwanted floating items at your location, or to bring new materials into your collection. Floating material will be redistributed by placing requests on the items using BPL institutional cards. The items will appear the next day on the Assigned Branch Request to Fill list. Items will be sent via delivery to the requested location. When the items are checked in at the requested location, they will be trapped for hold. Clear the hold and the item will be listed as available for your location in the catalog.
- Redistributing Floating Materials – PDF with all screenshots
- If you have floating materials to share, follow the steps for Floating materials no longer wanted at your location
- If you would like new floating materials at your location, follow the steps for Floating materials wanted at your location
Weeding Floating Materials
In addition to redistributing and sharing items between branches, it is important that staff regularly weed to make space for newly returned items. It is the responsibility of staff to weed both floating and non-floating materials at their location.
When weeding Floating Collections, consider weeding:
- Any item in poor physical condition regardless of circulation history. Poor condition includes broken bindings or cases, scratched discs, yellowed pages, etc.
- Any DVD title older than two years with more than 10 copies in the system, or any DVD that has not circulated in over 6 months.
- Any CD title older than two years with more than 4 copies in the system, or any CD that has not circulated in over 9 months.
- Any Book on CD title that has not circulated in over 12 months.
- Any duplicate print copy with more than 10 copies system wide, or any print title that has not circulated in over 12 months.
Collection Development can run shelf lists of items which have not circulated for several months or years, as well as help to identify duplicate titles whose popularity has waned as a place to begin weeding your collections.